Academic Policy & Governance (APG) is a new unit formed from the former Senate and Academic Collaboration Offices. (See APG Welcome page for further information.)
Student Representation and My Class Reps
We are working in partnership with the SRC to deliver an effective and coherent system of student representation; the contributions of our Class and PGR Representatives are essential for us to enhance the student learning experience.
We set out a number of overarching principles:
- All students have the right to representation at the Staff-Student Liaison Committee (SSLC).
- All Class and PGR Representatives have the right to attend training offered by GUSRC.
- Recognition of training and completion of the role will be provided on the student transcript/HEAR (Higher Education Achievement Report).
Student Representation is an annual process that involves:
- Schools conducting elections of Class and PGR Reps.
- Schools recording their student representatives in My Class Reps.
- Student Representatives undertaking GUSRC training.
- Schools holding a minimum of two Staff-Student Liaison Committees per year.
- Schools confirming completion of the role on My Class Reps.
- GUSRC confirming attendance at training (after four years Reps will be required to top up their training, but do not need to reattend an introductory training session)
- Academic Policy & Governance recording recognition on the student’s transcript/HEAR.
- The Code of Practice on Student Representation and Guidance on the Operation of Staff-Student Liaison Committees gives you an overview of the processes and lays out staff and students responsibilities.
My Class Reps (formerly Student Voice) was introduced in 2013 to enhance student representation - for staff and students - by improving the administration and management of representation and allowing students to interact easily with their representatives.
The University of Glasgow is committed to receiving and responding to student feedback in order to monitor and enhance the quality of the student experience within the institution.
We provide you with ready-made ‘The Role of a Class or PGR Representative’ introductory materials for informing students and a Becoming Class or PGR Representative powerpoint for recruiting student representatives. This information should be circulated to academic colleagues by School My Class Reps Contacts.
You are allowed to elect student representatives in any way you like - by show of hands, by using moodle quiz or survey monkey functionality. The important thing is that all students should be able to put themselves forward for election and all students should be able to participate in the vote. Tips for running elections and good practice guides can be found within the Staff Toolkit.
School My Class Reps Contacts are required to add student representatives to My Class Reps to confirm the students elected as soon as possible after elections are completed, and to confirm the successful completion of the role (or not) when requested by Academic Policy & Governance. This is essential to the running of the SRC and so should be returned in a timely manner.
In order for students to have their time as a representative recorded on their HEAR, the following is required to be recorded on My Class Reps:
- attendance of SRC Class Rep Training;
- to have completed the annual, online feedback questionnaire on their experience as a representative; and
- for the School to have confirmed that they completed the role satisfactorily.
Provided all information is updated on My Class Reps timeously this process works effectively.
Supporting My Class Reps
School My Class Reps Contacts are expected to support the use of My Class Reps through recording of representatives and through posting of regular information such as SSLC minutes or agendas, outcomes from student feedback mechanisms (course questionnaires, focus groups etc.)
Student Representation and My Class Reps is overseen by Academic Policy & Governance.
- Key Contact: Karen Robertson
The following resources are available as guidance: